# Author text with GPT for Word

[GPT for Word](https://autosheet.com/docs/gpt-for-word) is an AI assistant that helps you plan, create, edit, and review content directly in Microsoft Word documents, whether you're drafting from scratch, refining existing text, or analyzing content.

## How it works

To use GPT for Word:

1. [Prompt the AI](https://autosheet.com/docs/gpt-for-word/use/author-text#prompt-the-ai) with your request.
2. (Optional) [Use the AI's response](https://autosheet.com/docs/gpt-for-word/use/author-text#use-ai-responses-in-your-document) in your document.

Here are some common ways to use GPT for Word:

- Translate content to other languages.
- Fix grammar and spelling errors.
- Summarize document content.

## Prompt the AI

Configure the AI and send prompts to generate AI responses for your document.

1. On the [ribbon](https://support.microsoft.com/en-US/Office/foundations-experiences/show-or-hide-the-ribbon-in-office), select **Home > GPT for Excel Word – Autosheet**.

   ![GPT for Excel Word – Autosheet on the Home ribbon](https://autosheet.com/docs/article-images/gpt-for-word/launch.png)

   > **Info**
   >
   > If **GPT for Excel Word – Autosheet** is not visible on the ribbon, or if it's grayed out, select **Home > Add-ins > My Add-ins > GPT for Excel Word – Autosheet**. [Learn more.](https://autosheet.com/docs/gpt-for-word/troubleshooting/add-in-not-working#add-in-button-is-grayed-out)

2. (Optional) Select an [AI model](https://autosheet.com/docs/gpt-for-word/configure/select-model).

   ![](https://autosheet.com/docs/article-images/gpt-for-word/expand-model-switcher.png)

   > **Info**
   >
   > To customize how the AI responds, you can set [**Custom instructions**](https://autosheet.com/docs/gpt-for-word/configure/configure-behavior#add-custom-instructions).

3. In the document, select the text you want to work with and, in the sidebar, select **Use selection as context**. If no text is selected, GPT for Word uses the entire document as context.

   ![Select the text you want to work with](https://autosheet.com/docs/article-images/gpt-for-word/select-document-and-click-use-selection.png)

4. Type your prompt in the chat. For example: `Translate to French`

   ![Type your prompt](https://autosheet.com/docs/article-images/gpt-for-word/type-prompt.png)

5. Click **Send**. GPT for Word generates a response.

6. (Optional) Refine the AI-generated response and click **Send**. For example: `Make it shorter`

   ![Refine the AI-generated response](https://autosheet.com/docs/article-images/gpt-for-word/refine-response.png)

The AI generates responses based on your settings, selected context, and prompts.

## Use AI responses in your document

Once you are satisfied with the AI-generated content, you can:

- **Insert** the AI response at the cursor position or under the selected text.

  ![Insert AI response](https://autosheet.com/docs/article-images/gpt-for-word/insert-ai-response.png)

- **Replace** the selected text with the AI response.

  ![Result of editing document with GPT for Word](https://autosheet.com/docs/article-images/gpt-for-word/result-edit-document.png)

- **Copy** the AI response to clipboard.

  ![Copy AI response](https://autosheet.com/docs/article-images/gpt-for-word/copy-clipboard.png)

> **Info**
>
> You can also **Replace**, **Insert**, or **Copy** part of the AI response by selecting the text in the response. When **Plain text mode** is disabled, you can only **Copy** part of the AI response.
>
> ![Select part of the AI response to replace the selected text](https://autosheet.com/docs/article-images/gpt-for-word/get-started-part.png)

> **Tip**
>
> To include AI-generated responses as suggestions in your documents with Microsoft Word, you can activate **Track Changes**. [Learn more](https://support.microsoft.com/en-us/office/track-changes-in-word-197ba630-0f5f-4a8e-9a77-3712475e806a#:~:text=only%20your%20changes.-,Go%20to%20Review%20%3E%20Track%20Changes.,all%20users%2C%20select%20For%20Everyone.)

## What's next

- [Choose between formatted or plain text responses.](https://autosheet.com/docs/gpt-for-word/use/manage-text-formatting)
- [Guide how the AI responds with custom instructions.](https://autosheet.com/docs/gpt-for-word/configure/configure-behavior#add-custom-instructions)
- [Choose the model that works best for you.](https://autosheet.com/docs/gpt-for-word/configure/select-model)
- [Explore practical use cases with examples.](https://autosheet.com/docs/gpt-for-word/use/example-prompts)