# Example prompts for GPT for Word

Learn how to use GPT for Word effectively through practical examples. Each example demonstrates a common use case and includes step-by-step instructions.

## Translate a document

You can follow along using either your own Word document or our [translation example template](https://drive.google.com/file/d/1FteTvMDYNj8tJdUu_v_Mj2rYI9s5sYQh/view).

1. On the [ribbon](https://support.microsoft.com/en-US/Office/foundations-experiences/show-or-hide-the-ribbon-in-office), select **Home > GPT for Excel Word – Autosheet**.

   ![GPT for Excel Word – Autosheet on the Home ribbon](https://autosheet.com/docs/article-images/gpt-for-word/launch.png)

   > **Info**
   >
   > If **GPT for Excel Word – Autosheet** is not visible on the ribbon, or if it's grayed out, select **Home > Add-ins > My Add-ins > GPT for Excel Word – Autosheet**. [Learn more.](https://autosheet.com/docs/gpt-for-word/troubleshooting/add-in-not-working#add-in-button-is-grayed-out)

2. Select the [model](https://autosheet.com/docs/gpt-for-word/configure/select-model) of your choice.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/example-gpt-4o.png)

3. Define custom instructions to improve the AI response:

   1. Click the settings icon.

   2. Choose the **Copywriter** pre-defined instruction.

   3. Click **Save**.

      ![](https://autosheet.com/docs/article-images/gpt-for-word/custom-instruction-translate.png)

4. In the document, select the text you want to translate and, in the sidebar, select **Use selection as context**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/click-use-selection-translate.png)

5. Type your prompt:

   ```
   Translate to French
   ```

   ![](https://autosheet.com/docs/article-images/gpt-for-word/prompt-translate.png)

6. Make sure [plain text mode](https://autosheet.com/docs/gpt-for-word/use/manage-text-formatting) is disabled.

   ![Plain text mode](https://autosheet.com/docs/article-images/gpt-for-word/plain-text-mode-translate.png)

7. Click **Send**. GPT for Word generates a response.

8. Refine the AI-generated response:

   1. Type the prompt:

      ```
      Make it shorter
      ```

   2. Click **Send**. GPT for Word generates a new response.

      ![](https://autosheet.com/docs/article-images/gpt-for-word/refine-response-translate.png)

9. To replace the selected text with the response, click **Replace**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/replace-translated-text.png)

GPT for Word has replaced the original text with the AI-generated translation, while preserving all formatting.

## Correct grammar or spelling errors of a document

You can follow along using either your own Word document or our [grammar correction template](https://drive.google.com/file/d/1YfwQfJyymx7wsMwM16KLQfrMb5cdN2Gs/view).

1. On the [ribbon](https://support.microsoft.com/en-US/Office/foundations-experiences/show-or-hide-the-ribbon-in-office), select **Home > GPT for Excel Word – Autosheet**.

   ![GPT for Excel Word – Autosheet on the Home ribbon](https://autosheet.com/docs/article-images/gpt-for-word/launch.png)

   > **Info**
   >
   > If **GPT for Excel Word – Autosheet** is not visible on the ribbon, or if it's grayed out, select **Home > Add-ins > My Add-ins > GPT for Excel Word – Autosheet**. [Learn more.](https://autosheet.com/docs/gpt-for-word/troubleshooting/add-in-not-working#add-in-button-is-grayed-out)

2. Select the [model](https://autosheet.com/docs/gpt-for-word/configure/select-model) of your choice.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/example-gpt-4o.png)

3. Define custom instructions to improve the AI response:

   1. Click the settings icon.

   2. Select **Write custom instructions**.

   3. Replace the existing instructions with:

      ```
      Act as a professional editor focusing on grammar, spelling, and clarity
      ```

   4. Click **Save**.

      ![](https://autosheet.com/docs/article-images/gpt-for-word/custom-instruction-fix-grammar.png)

4. In the document, select the text you want to improve and, in the sidebar, select **Use selection as context**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/click-use-selection-fix-grammar.png)

5. Type your prompt:

   ```
   Correct grammar or spelling errors
   ```

   ![](https://autosheet.com/docs/article-images/gpt-for-word/prompt-fix-grammar.png)

6. Make sure [plain text mode](https://autosheet.com/docs/gpt-for-word/use/manage-text-formatting) is disabled.

   ![Plain text mode](https://autosheet.com/docs/article-images/gpt-for-word/plain-text-mode-fix-grammar.png)

7. Click **Send**. GPT for Word generates a response.

8. To replace the selected text with the response, click **Replace**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/replace-corrected-text.png)

GPT for Word has replaced the original text with the AI-generated corrected response.

> **Tip**
>
> To review the AI's corrections, enable **Track Changes** in Word. Go to **Review > Track Changes** or press **Ctrl/Cmd+Shift+E**.
>
> ![](https://autosheet.com/docs/article-images/gpt-for-word/activate-track-changes.png)

## Summarize a document into a table

You can follow along using either your own Word document or our [summarization example template](https://drive.google.com/file/d/1hKwb95kfhpIzKvgXYoCO2JTQKs5W6_62/view).

1. On the [ribbon](https://support.microsoft.com/en-US/Office/foundations-experiences/show-or-hide-the-ribbon-in-office), select **Home > GPT for Excel Word – Autosheet**.

   ![GPT for Excel Word – Autosheet on the Home ribbon](https://autosheet.com/docs/article-images/gpt-for-word/launch.png)

   > **Info**
   >
   > If **GPT for Excel Word – Autosheet** is not visible on the ribbon, or if it's grayed out, select **Home > Add-ins > My Add-ins > GPT for Excel Word – Autosheet**. [Learn more.](https://autosheet.com/docs/gpt-for-word/troubleshooting/add-in-not-working#add-in-button-is-grayed-out)

2. Select the [model](https://autosheet.com/docs/gpt-for-word/configure/select-model) of your choice.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/expand-model-switcher.png)

3. In the document, select the text you want to summarize into a table and, in the sidebar, select **Use selection as context**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/click-use-selection-summarize-table.png)

4. Type your prompt:

   ```
   Summarize this document into a table
   ```

   ![](https://autosheet.com/docs/article-images/gpt-for-word/prompt-summarize-table.png)

5. Make sure [plain text mode](https://autosheet.com/docs/gpt-for-word/use/manage-text-formatting) is disabled.

   ![Plain text mode](https://autosheet.com/docs/article-images/gpt-for-word/plain-text-mode-summarize-table.png)

6. Click **Send**. GPT for Word generates a response.

7. To add the table at the cursor position or under the selected text, click **Insert**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/summarize-table-example-result.png)

GPT for Word has inserted the AI-generated table into the Word document.

## Summarize a document into one paragraph

You can follow along using either your own Word document or our [summarization example template](https://drive.google.com/file/d/1hKwb95kfhpIzKvgXYoCO2JTQKs5W6_62/view).

1. On the [ribbon](https://support.microsoft.com/en-US/Office/foundations-experiences/show-or-hide-the-ribbon-in-office), select **Home > GPT for Excel Word – Autosheet**.

   ![GPT for Excel Word – Autosheet on the Home ribbon](https://autosheet.com/docs/article-images/gpt-for-word/launch.png)

   > **Info**
   >
   > If **GPT for Excel Word – Autosheet** is not visible on the ribbon, or if it's grayed out, select **Home > Add-ins > My Add-ins > GPT for Excel Word – Autosheet**. [Learn more.](https://autosheet.com/docs/gpt-for-word/troubleshooting/add-in-not-working#add-in-button-is-grayed-out)

2. Select the [model](https://autosheet.com/docs/gpt-for-word/configure/select-model) of your choice.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/example-gpt-4o.png)

3. Select **Use full document as context**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/click-use-full-document.png)

4. Type your prompt:

   ```
   Create a concise summary of this document
   ```

   ![](https://autosheet.com/docs/article-images/gpt-for-word/prompt-summarize-paragraph.png)

5. Make sure [plain text mode](https://autosheet.com/docs/gpt-for-word/use/manage-text-formatting) is enabled.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/plain-text-mode-summarize-paragraph.png)

6. Click **Send**. GPT for Word generates a response.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/summarize-paragraph-example-result.png)

GPT for Word has generated a one-paragraph summary of the document. You can now **Copy** or **Insert** the summary.

## Create a job description draft

You can follow along using your own Word document.

1. On the [ribbon](https://support.microsoft.com/en-US/Office/foundations-experiences/show-or-hide-the-ribbon-in-office), select **Home > GPT for Excel Word – Autosheet**.

   ![GPT for Excel Word – Autosheet on the Home ribbon](https://autosheet.com/docs/article-images/gpt-for-word/launch.png)

   > **Info**
   >
   > If **GPT for Excel Word – Autosheet** is not visible on the ribbon, or if it's grayed out, select **Home > Add-ins > My Add-ins > GPT for Excel Word – Autosheet**. [Learn more.](https://autosheet.com/docs/gpt-for-word/troubleshooting/add-in-not-working#add-in-button-is-grayed-out)

2. Select the [model](https://autosheet.com/docs/gpt-for-word/configure/select-model) of your choice.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/example-gpt-4o.png)

3. Define custom instructions to improve the AI response:

   1. Click the settings icon.

   2. Choose the **HR Consultant** pre-defined instruction.

   3. Click **Save**.

      ![](https://autosheet.com/docs/article-images/gpt-for-word/custom-instruction-job-description.png)

4. (Optional) Deselect **Use selection or document for context**. Since you're starting from a blank document, there's nothing to use as context.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/unselect-use-full-document.png)

5. Type your prompt:

   ```
   Write a job description for a Senior Software Engineer position, including qualifications, responsibilities, and benefits
   ```

   ![](https://autosheet.com/docs/article-images/gpt-for-word/prompt-job-description.png)

6. Make sure [plain text mode](https://autosheet.com/docs/gpt-for-word/use/manage-text-formatting) is disabled.

   ![Plain text mode](https://autosheet.com/docs/article-images/gpt-for-word/plain-text-mode-job-description.png)

7. Click **Send**. GPT for Word generates a response.

8. Refine the AI-generated response:

   1. Type the prompt:

      ```
      Add more emphasis on collaboration skills and remote work experience
      ```

   2. Click **Send**. GPT for Word updates the content.

      ![](https://autosheet.com/docs/article-images/gpt-for-word/refine-job-description.png)

9. To add the job description at the cursor position, click **Insert**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/insert-job-description.png)

GPT for Word has inserted the AI-generated job description into the Word document.

## Analyze a text selection

You can follow along using either your own Word document or our [product review template](https://drive.google.com/file/d/1Y8puDUJ2EF76mFWDTiMxd5PXBCNeBfk1/view).

1. On the [ribbon](https://support.microsoft.com/en-US/Office/foundations-experiences/show-or-hide-the-ribbon-in-office), select **Home > GPT for Excel Word – Autosheet**.

   ![GPT for Excel Word – Autosheet on the Home ribbon](https://autosheet.com/docs/article-images/gpt-for-word/launch.png)

   > **Info**
   >
   > If **GPT for Excel Word – Autosheet** is not visible on the ribbon, or if it's grayed out, select **Home > Add-ins > My Add-ins > GPT for Excel Word – Autosheet**. [Learn more.](https://autosheet.com/docs/gpt-for-word/troubleshooting/add-in-not-working#add-in-button-is-grayed-out)

2. Select the [model](https://autosheet.com/docs/gpt-for-word/configure/select-model) of your choice.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/expand-model-switcher.png)

3. In the document, select the text you want to analyze and, in the sidebar, select **Use selection as context**.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/click-use-selection-explain.png)

4. Type your prompt:

   ```
   What are the pros and cons mentioned here?
   ```

   ![](https://autosheet.com/docs/article-images/gpt-for-word/prompt-explain.png)

5. Make sure [plain text mode](https://autosheet.com/docs/gpt-for-word/use/manage-text-formatting) is enabled.

   ![Plain text mode](https://autosheet.com/docs/article-images/gpt-for-word/plain-text-mode-explain.png)

6. Click **Send**. GPT for Word generates a response.

   ![](https://autosheet.com/docs/article-images/gpt-for-word/explain-example-result.png)

GPT for Word has generated an analysis of the selected text. You can now **Copy** or **Insert** the analysis.